The Gateway Production

FAQ

Why work with The Gateway Production?

How does licensing work?

Can I work with other licensing companies while you pitch my music?

Do I retain all the rights to my music while working with The Gateway Production?

What file formats does The Gateway Production use?

Is there a physical contract I need to sign?

Why does The Gateway Production add tags to my songs?

How do I get started?

Does The Gateway Production require ISRC codes to sign up?

What are Promotional Placements? What am I missing out on by opting out of these types of opportunities?

Do I need to be a member of a PRO to join The Gateway Production?

Do I need to inform the other writers about the profile I’ve created and songs I’ve uploaded?

I uploaded my music, now what?

How long is the term of the non-exclusive contract?

Do I have the ability to approve any deals before they are finalized?

What are the ways The Gateway Production tries to get my music licensed?

When I upload my music, is it immediately available for licensing?

Why do I need a PayPal account?

What is the The Gateway Production pay structure for placements?

Are there any fees involved?

Do I get paid royalties?

I placed a song a few months ago – when do I get paid?

Can I upload songs to your catalogue that have Creative Commons licenses associated with them?

What is the proper way to update my publishing information?

I uploaded songs and don’t see anywhere to enter attributes such as tempo, genre, mood, etc. How do I do that?

How do I edit my; band name, picture, payment info, bio, social media, contact info, etc?

How do I upload music to my profile?

What is the proper way to update my publishing information?

How do I delete my profile?

How do I delete or remove a song?

When entering the writer/publisher info for my song, I receive an error that tells me my PRO writer/publisher splits must be equal to each other. Both total 100%, what’s wrong?

I have several different versions of my music including :30s, :60s, and underscores. Should I upload those too?

How do I improve my chances of success with The Gateway Production?

What is an IPI/CAE number and how do I find mine?

What is broadcast quality? If I submit demo versions, will the client allow me to re-record my song?

How significant is it to have instrumental versions of my music?

Is it best to upload full songs or clips of my music?

Do I need to list non affiliated writers in the PRO section?

Can I upload a mass number of tracks rather than doing it one by one?

Why should I fill out my Artist Profile?

Why are lyrics important and how do I add them?

Do you notify me about all my placements you land?

Is there some kind of way that I can get a list of jobs TGP has submitted my songs to?

How long does it usually take for an artist to get their 1st placement?

I’ve received an email notification about my song being added to a playlist. What does that mean?

I’m having a tech-related issue, how can I contact you for help?

I would like to work for The Gateway Production, are you hiring?

I still have a question that the FAQ section hasn’t answered, can I contact you?

Why work with The Gateway Production?

The Gateway Production is an artist helping artists music licensing and production company that focuses on independent artists. We strive to promote independent artists music and help them get there music into film, TV commercials and radio etc. We allow you to continue creating, thriving, and building your brands.

Are sales teams seek opportunities to pitch your music. Additionally, The Gateway Production allows clients to come search our music catalogue and find your music for their project.

We strictly focus on keeping are artists best interests in mind.

How does licensing work?

The world of music licensing is all around you. Any music you hear in a commercial, movie, video game or on a TV show was licensed. When you, as an artist, license a track to a company, you give them the right to use your music for whatever purposes and term in which you’ve agreed. In return, that company will pay you for letting them use your music. Here’s the best part: You’re not actually selling your song. You still retain all the rights to your music so you can license a song over and over again. Zero risk and endless opportunity – every reason to put your music to work.

Can I work with other licensing companies while you pitch my music?

Yes you sure can. Our licensing is 100% non-exclusive.

Do I retain all the rights to my music while working with The Gateway Production?

Most definitely YES. Our service is are totally non-exclusive. We do not claim any of the rights to your music. Even when you request a track to our catalogue, it is still 100% yours. License it again, put it on an album, remix it and play it wherever whenever and for whatever. It’s your music; do what you want with it.

What file formats does The Gateway Production use?

We only accept 320kb MP3 files.

Is there a physical contract I need to sign?

We do not need a physical agreement signed. When you sign up, you’ll agree to our terms electronically and your songs will be added to that agreement as they are uploaded. You can review the contract here:Terms & Conditions

Why does The Gateway Production add tags to my songs?

We add “TGP” (The Gateway Production) to the beginning of every track title in our catalogue. We “tag” tracks for three reasons:

  1. To fulfill our 30/70 publishing split. While www.thegatewayproduction.com doesn’t own any of the actual rights to your music, we are income participants for 30% of the subsequent publishing royalties.
  2. To ensure that we only share royalties on the placements we secure and not any others placements you secure elsewhere, radio play, etc
  3. To ensure you retain all the rights to your original “untagged” track and are free to do whatever you want with it

 

Still confused? This should clear things up: Say you have a track called “Get Up and Dance” and The Gateway Production places it in a Nike commercial. At the same time, you independently place it in an episode of The Office on NBC. When your P.R.O. is notified of these placements, the Nike commercial track would be called “TGP – Get Up and Dance” while The Office version would be just called “Get Up and Dance”. Any royalties you earn through The Office would have nothing to do with us and go directly to you. A tag protects you by ensuring we only share in 30% of the publishing royalties from placements that we secure, while you retain 100% ownership. You can still license it again to someone else; release it on your own, its all up to you. We tag tracks so you retain all the rights to your songs. Overall, “tagging” benefits the artist

How do I get started?

You begin the process by visiting www.thegatewayproducton.com and Submitting your music. We want to ensure that all the artists entering our catalogue are of the highest quality and are artists we are confident that we can place. Every artist/band that applies is thoroughly listened to by our professional artist Services team, and we approve the artists we feel the best about. Once you submit a song, we will be in touch within a week or two.

Does The Gateway Production require ISRC codes to sign up?

No. We do not require ISRC codes.

What are Promotional Placements? What am I missing out on by opting out of these types of opportunities?

Many of our deals will have an up-front fee along with back-end royalties. On the other hand, some may not have an up-front fee but will earn back end royalties. We recognize that every artist is in a different stage of their career and some of you may not be interested in deals with no up-front fees. At any time you may request to opt out of these arrangements by opting out of Promotional Placements by emailing us at info@thegatewayproduction.com. If you choose to opt out, your music will not be considered for anything that does not have an up-front fee. IMPORTANT: If you choose to opt out of Promotional Placements, you will also be removed from opportunities that may earn you significant back end royalties. (example: a placement on an MTV show

Do I need to be a member of a PRO to join The Gateway Production?

You are not required to be a member of a PRO, but we highly recommend that you join one. If you are not a member of a PRO and you place your music, you can be missing out on a lot of money. If you affiliate with a PRO after you’ve joined, you can simply update the information for your songs through your profile and let us know

Do I need to inform the other writers about the profile I’ve created and songs I’ve uploaded?

Our contract states that whoever is signing the agreement has the rights to upload the material. If you have not acquired the right to upload this material (as in there are copyright holders involved that have no idea that this material is on our site) than you should not begin uploading material to TGP. So yes, inform and get permission from all the rights holders.

I uploaded my music, now what?

We’ll explain our process to get you a little more familiar and comfortable with how we work. When you upload music to your profile, it goes through a process before it is available to our clients.

First, it has to clear our Rights Management (publishing) department. They ensure the rights you claim to have are accurate and the songs are not attached to any major labels or exclusive publishers. Once the publishing is clear, it goes to our music review team that will personally listen to your song front to back and mark it with different tags, including BPM, vocal themes, instruments, mood, and so on.

Once the songs enter the TGP catalogue, there are multiple ways they can be selected for placements. We have many clients with 24/7 access to our catalogue to search for what they need. Our clients report to us quarterly. Aside from these two ways, we have many clients that come to us each week that need music. We contact Music Supervisors and Creative teams that search our catalogue based on the clients brief and create custom playlists for them. Overall, about 99% of our opportunities are done by the two options above. The other 1% represents opportunities that we’ll reach out to artists to create custom music for.

How long is the term of the non-exclusive contract?

The terms of a non-exclusive contract are for as long or short as you would like. Since there’s no defined term in our non-exclusive contract, you can get out of it at any time. Upon your request to end the contract, your account and music will be removed from the site within 30 days.

Do I have the ability to approve any deals before they are finalized?

You will not have the ability to examine every deal that your music has the potential to be a part of. Given the amount of music that we license, it would be impossible to confirm the specifics with every artist.

We do our best to provide you with several tools to ensure that we are using your music how you want it used. We also provide the option to opt out of particular deals (promotional or gratis deals for example). (Politics, Religion, Tobacco alcohol, Fast Food, Military, and Pornography). We also provide the option to opt out of particular deals by simply contacting us at info@thegatewayproduction.com

We will exclude you from all of the deals that you do not want to be a part of.

What are the ways The Gateway Production tries to get my music licensed?

There are three different ways your songs can be submitted for an opportunity.

  1. We have numerous contact with networks all around the world that have access to the TGP catalogue and send usage reports to us quarterly.
  2. Clients come to us for music and our Creative Directors build playlists based on the client’s brief
  3. Our clients have the ability to search our catalogue themselves and find your music.

 

When I upload my music, is it immediately available for licensing?

When you upload music to your profile, it goes through a process before it is available to our clients. First, it has to clear our rights management (publishing) department. They ensure the rights you claim to have are accurate and the songs are not attached to any major labels or exclusive publishers. Once the publishing is clear, it goes to our music review team that will personally listen to your song from front to back and mark it with different tags, including BPM, vocal themes, instruments, mood, and so on.

Once reviewed, it enters the TGP catalogue and becomes ready for clients to listen to and license. Currently, this whole process can take between 6-12 months; however, all songs uploaded are available to our in-house creative teams to pitch when appropriate. When non-reviewed songs are pitched, they are expedited through the review process. To view our song review process.

The Gateway Production requires a tax form from your country, from every payee we work with. If we license your music, we will need a tax form before we can send you payment. Contact your local government for details and tax forms from your region.

Why do I need a PayPal account?

Let’s get you paid quicker  – seems like a win-win, right? PayPal is our preferred payment method. We cover the PayPal transaction fees so no need to worry about that. We do understand that some countries do not have access to PayPal and if that is the case, send an email to info@thegatewayproduction.com and we will provide alternate options.

What is the The Gateway Production pay structure for placements?

There are no sign up fees to join The Gateway Production. When we get a placement for you, we will split the fee earned from licensing your song (both master and publishing sides) 30/70%. And, in the event that your song will be in a position to earn royalties, The Gateway Production will register the song with an TGP tag (to separate our placed version from your version) and share in 30% of the publishers share of the royalties. You will keep 100% of the writers share and the remaining 70% of the publishers share. It is important to keep in mind that we only share income on the placements that we secure. We DO NOT share any income from placements you secure elsewhere, on your own, record sales, shows, etc.

Are there any fees involved?

There are no sign up fees. NONE. Our contract is simple: we work on a percentage basis so we don’t get a check unless you get a check, and our check is 30 % of yours.

Do I get paid royalties?

Another huge benefit of The Gateway Production: About 75% of our placements earn royalties. In other words, one license can keep paying you for years past the point of sync-license. But in order to receive royalties, your music must be registered with a Performing Rights Organization (PRO). When we place your song, our Rights Management team will register your song and submit all necessary documentation to ensure royalties are tracked accurately and payment is on time. Your PRO will then calculate all royalties and pay out to all publishers and writers of the song. Although not required, we strongly suggest that you are registered with a PRO, example www.socan.ca to ensure you get paid all the money you deserve for placements.

I placed a song a few months ago – when do I get paid?

The Gateway Production pays out 45 days after end of the quarter that we’ve been paid.

We receive payments from the client anywhere from 30-120 days after the placement airs. The Gateway Production payment quarters begin on Jan 1, April 1, July 1 and October 1. You will be paid within 45 days of the end of the quarter.

Q1 payments are sent out May 15
Q2 payments are sent out Aug 15
Q3 payments are sent out Nov 15
Q4 payments are sent out Feb 15

So for example, if you receive a placement on January 1, 2017 (Quarter 1) and we receive payment for the placement on April 1 2017 (Quarter 2), you will be paid within 45 days of the end of Q2 – Aug 15.

The system is dependent upon when we receive payment from the client, which we try to do as quickly as possible so we can pay you.

Can I upload songs to your catalogue that have Creative Commons licenses associated with them?

No. Creative Commons music can result in several conflicts of interest if we place the song, including proper reception of royalty payments and sync/master fees. As well, our clients would be paying for a song that they could potentially get elsewhere for free. We love the idea of artists posting their works for free and legal-free collaborations, but please only upload original works that only you control.

What is the proper way to update my publishing information?

Contact info@thegatewayproduction if you have any questions.

We may need to make some adjustments to other information depending on whether or not we’ve registered one of your works with a PRO. So, if you are changing or updating publishing information, send an email to info@thegatewayproduction.com or let us know.

In the subject line, write: Updated Publishing Information – Your Artist Name

In the body of the email, let us know what songs have been changed. We will handle the rest.

I uploaded songs and don’t see anywhere to enter attributes such as tempo, genre, mood, etc. How do I do that?

When submitting songs please include tempo, genre, mood etc.  We will tag your songs using  distinctive attributes so when searching for music, our clients can pinpoint the exact song they are looking for.

How do I edit my; band name, picture, payment info, bio, social media, contact info, etc?

All of this information can be updated and edited by contacting us at info@thegatewayproduction.com

How do I upload music to my profile?

Simply go to our submit music page. Leave us your artist info and song titles etc. This will take you to our upload form. Make sure all your PRO info is correct and accurate and all songs are 320kb MP3 format.

What is the proper way to update my publishing information?

Any publishing information that you’ve updated or changed (please see ‘How do I edit my publishing information?’ if you need help) is immediately reflected in our system.

We may need to make some adjustments to other information depending on whether or not we’ve registered one of your works with a PRO. So, if you are changing or updating publishing information, send an email to info@thegatewayproduction.com to let us know.

In the subject line, write:

Updated Publishing Information – Your Artist Name

In the body of the email, let us know what songs have been changed. You’ll be all set.

How do I delete my profile?

Although we love what we do, parting ways with members of our Artist Community is always the worst part. Whether you’ve signed an exclusive deal or you’re giving up music and joining a cult, we’ve made it simple to exit our Artist Community.

Contact us at info@thegatewayproducton.com and simply enter in the reason for your departure and artist name. Once you save, your profile will be removed within 30 days. Hopefully this is not a goodbye but a “we will see you again soon

How do I delete or remove a song?

To delete or remove songs, contact us at info@thegatewayproduction.com tell us the song  “Request Removal.”  Once you’ve requested removal the song will be removed from our catalogue within 30 days.

I have a new mix of an existing song, how do I swap it out with the old version uploaded to my profile?

You need songs replaced, we have a simple process. Make sure all the file names are the same as the songs on your profile. Zip up the files and upload to WeTransfer or a similar FTP site. Once uploaded, email info@thegatewayproduction.com with:

Email Subject: Please Replace Songs For [Artist Name]
– Link to download the songs (make sure all songs are 320kb MP3 format)
– Profile link

We will then replace them for you asap and send you a confirmation email.

When entering the writer/publisher info for my song, I receive an error that tells me my PRO writer/publisher splits must be equal to each other. Both total 100%, what’s wrong?

First, we’d like to note that this is an issue that can only affect writers and publishers from the US who are affiliated with ASCAP, BMI, or SESAC. The reason for the error is because your total PRO (SOCAN, ASCAP, BMI or SESAC) publisher share DOES NOT equal the total PRO (SOCAN, ASCAP, BMI, SESAC) writer share. This is a rule that has been established by the US PROs, mostly as a result of having multiple societies all administering the same rights.

A correct example of this info would look as such:

Writer 1 – 50% – ASCAP
Writer 2 – 50% – BMI

Publisher 1 – 50% – ASCAP
Publisher 2 – 50% – BMI

This is probably the most straight-forward example. However, if the ownership of either writer increase/decrease, so to does the total ASCAP/BMI publisher share to match:

Writer 1 – 23% – ASCAP
Writer 2 – 77% – BMI

Publisher 1 – 23% – ASCAP
Publisher 2 – 77% – BMI

The ASCAP publisher would not be able to collect more than 23% of the total publisher share because the ASCAP writer only control 23% of the total writer share. And as such, ASCAP isn’t going to be concerned with anything more than the 23% assigned to ASCAP.

There are some very fringe cases that would allow this rule to be bypassed. Like if you are a writer of one society, but have certain songs still being administered by a different society. If that is your situation, please contact info@thegatewayoproduction.com and we’ll be able to sort this out for you.

If you do not fall into this category, and instead are affiliated with one PRO while your publisher is affiliated with another, you will need to have a publisher with the same PRO affiliation in order to collect on the publisher share of your work as a result of public performances that could occur.

I have several different versions of my music including :30s, :60s, and underscores. Should I upload those too?

No. Editors will typically cut their own versions to fit their needs, so it is not necessary to upload those various lengths/versions of one song. The only versions we need are:

– Vocal
– Instrumental
– Clean Versions / Radio Edits
– Minimal Vocals
– Stingers

How do I improve my chances of success with The Gateway Production?
  1. Make outstanding music.
    Complete your profile with a picture & bio
    3. Make sure you upload instrumental versions of all vocal songs uploaded
    4.Make sure you upload clean versions of any songs that contain explicit lyrics
    5. Have lyrics uploaded to each song – this is very important for TV placements
    6. Make sure you keep us updated on your buzz, Instagram, YouTube channels, videos etc
    7. Again, make outstanding music.
What is an IPI/CAE number and how do I find mine?

As quoted from BMI; “The IPI/CAE number is an international identification number assigned to songwriters and publishers to uniquely identify rights holders.

  • IPI stands for: Interested Parties Information
  • CAE stands for: Composer, Author and Publisher”

CAN writers and publishers – to quickly find your IPI/CAE#, you can run a search for yourself in the database of SOCAN, ASCAP, BMI and SESAC to retrieve your number. Please be sure to select ‘writer’ or ‘publisher’ when searching.

For international writers, if you are officially registered with a PRO, your information can be found by searching in ASCAP and BMI. 95% of the time, these databases, which are connected to every PRO in the world, will locate you and quickly provide your IPI/CAE#. So it is best to search here first before contacting your PRO. If you are still unable to locate yourself (or there are multiple writers with the same name and you cannot figure out which one is you), then you should either log into your PRO account to find your IPI/CAE# or call your PRO and ask.

I’m not really sure about my publishing and PRO information; is it necessary to have accurate information?

In an effort to provide the best service to our clients, The Gateway Production has recently tightened the reigns on how we receive information. Our Rights Management department consists of publishing experts who check and verify every song that enters the TGP catalogue. All artists will be thoroughly researched and if there is any incomplete or incorrect publishing and PRO information you will most likely be rejected. So be sure to have all the songwriters/publishers of your songs, be positive that there are no major affiliations or exclusive situations tied to any songs that are uploaded to TGP, and list out full names of writers and publishing companies for every song (including CAE/IPI numbers).

What is broadcast quality? If I submit demo versions, will the client allow me to re-record my song?

Broadcast quality means your music is top quality and ready to be put into a commercial, TV show, etc. right away. It has to be recorded and mixed properly. Clients will not wait for artists to re-record songs—they want songs they can throw into their project immediately. Any demo quality songs will be rejected during review and deleted from our system

How significant is it to have instrumental versions of my music?

It is extremely important to have instrumental versions of your songs uploaded. Instrumentals can make or break a deal. Having these versions allow our clients to drop vocals in and out while editing your songs to visuals. Some clients will not accept songs unless an instrumental version is immediately available. With this being said, please try to have instrumentals uploaded for all your vocal songs.

Is it best to upload full songs or clips of my music?

Upload full versions of your songs – the client can edit the songs to their desired length. If you upload clips of your songs, they will be deleted from our system.

Do I need to list non affiliated writers in the PRO section?

Absolutely. In the PRO affiliation drop down, you can select “No Affiliation.” Make sure that all publishers and writers are correctly listed, if you have incomplete or incorrect information, your music will be held up during the review process.

Can I upload a mass number of tracks rather than doing it one by one?

We currently do not have a mass uploading system and you will have to upload tracks one by one. If you have a lot of tracks, feel free to start with your strongest tracks first and knock out a few at a time.

Why should I fill out my Artist Profile?

The Gateway Production not only licenses music – we pair artists with brands. Clients and brands like to know more about our artists. If they want to pair up for a campaign with an artist they want to know if they are touring, relevant and active in the music scene. Having a complete bio, picture and relevant buzz points are very important elements to your profile and can only help you.

Why are lyrics important and how do I add them?

Clients are able to search our database by lyric theme and specific keywords in songs. If a client comes to us needing a song with the word “Sunshine” in the chorus, our system can find that. Adding lyrics to your songs after you uploaded them is very easy. When you submit a song, you can add your lyrics in the form and song name and you are set to go.

Do you notify me about all my placements you land?

We only notify artists of placements $2,500 and over. With hundreds of songs being placed within our blanket deals, it is tough to notify all artists of these placements. Anything under $2,500 will be on your statement when your payment is sent

Is there some kind of way that I can get a list of jobs TGP has submitted my songs to?

With the amount of placements increasing daily and the amount of submissions from all our offices and clients, it’s difficult to get a list of all opportunities your music is submitted for. However, all artists are sent an email when their songs are added to playlists and submitted to opportunities.

How long does it usually take for an artist to get their 1st placement?

This is a question that is impossible to answer. Experiences in licensing are different for every artist and band. Some of our artists get placements the following week after uploading and some have been with us for a year plus with no placements secured. It all depends on timing – having the right song at the right time for the right client

 

I’ve received an email notification about my song being added to a playlist. What does that mean?

Getting your song added to a playlist is the first step to getting your music licensed. If you received an email notification that your song was added to a playlist, that means a client came to us with many specifications regarding the type of music they are looking for and your music met some or all of that criteria. We added your song to a playlist and sent it off to a client for placement consideration. This doesn’t mean that you have placed the track, but means the client is listening to your song and you are one step closer to landing a placement. The main reason for the notification is to keep our artists in the loop with what’s going on with their music. Please do not respond to your playlist notification email. If your song gets placed, we will contact you (if placement is over $2,500 USD) or you’ll see it on your quarterly statement

 

I’m having a tech-related issue, how can I contact you for help?

If something isn’t working for you, you may contact our IT team by contacting us at info@thegatewayproduction.com.

 

I would like to work for The Gateway Production, are you hiring?

The Gateway Production is always open to welcoming fresh new talent to our ever-evolving team. If you are interested in becoming a part of The Gateway Production whether as in an intern or looking for full/part time employment, feel free to send an updated resume and cover letter to our Human resources department at info@thegatewayproduction.com. If we feel your skill set is one that would work well in fulfilling a need, we will be in contact with you.

I still have a question that the FAQ section hasn’t answered, can I contact you?

Yes, if you need assistance with something that is not covered on this FAQ, please contact us at info@thegatewayproduction.com.